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Council Meeting Minutes - August 10, 2011


The Council meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:00 p.m.

ROLL CALL: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman

Also Present: Law Director Margaret Cannon, Village Engineer Jeff Filarski, Building Commissioner Greg Potts, Chief of Police Tom Flauto, Service Director Ted Dewater and Council Clerk Julie Miller.


Mr. Buczek stated that the minutes of July 13th, 2011 needed to be amended before approval. He stated that the date for the next Safety Committee meeting should have been July 25th, not August 25th.

Mr. Buczek made a motion seconded by Mrs. Cooper to approve the minutes of July 13th, 2011 as amended.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mayor Renda called on Mr. Stanard to represent Planning Commission in introducing the items on the agenda.


Approval of Bonds, Contracts, Plats, Etc.

A. Matt Bunyard
32705 & 32775 Jackson Road
Conditional Use Permit / Riparian Setback

Mr. Stanard stated that this project contained improvements to a drainage ditch to be made due to erosion of a stream. Mr. Chris Courtney, Engineer was present to represent Dr. Bunyard.

Mr. Courtney stated that this project would be a dramatic improvement. Mr. Stanard stated that the notes from the Village Engineer stated that this would be a benefit to the stream and to the properties involved. Mr. Stanard stated that it was unanimous at the Planning Commission meeting to approve this Conditional Use Permit.

Mr. Stanard made a motion seconded by Mr. Wortzman for approval of a Conditional Use Permit at 32705 and 32775 Jackson Road.

Mr. Richman asked if this should be approved before the Corp of Engineers approval. Margaret Cannon stated that the project could not be started without the Corp of Engineers permit. Mr. Courtney stated that he was complying with all of the requirements, including the obtaining of a permit from the Corp of Engineers.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried

Mrs. Cooper asked if both addresses should be listed for the approval. It was agreed upon that it should. Both addresses have been listed.


Mr. L. B. McKelvey
338 Bentleyville Road
Lot Split

Mr. Stanard stated that this is a piece of land owned by Lucius McKelvey. Mr. McKelvey was not present. It was agreed upon that because Mr. McKelvey was not present, the item should be tabled. Margaret Cannon stated that although there is not an ordinance requiring Mr. McKelvey to be present, allowing the item to be presented without him being present sets precedence for the future. Mrs. Cooper stated that the minutes from the Planning Commission meeting clearly stated that Mr. McKelvey was aware of the fact that he should be present at the Council meeting.

Mr. Buczek made a motion seconded by Mr. Stanard to table the item of a lot split at 338 Bentleyville Road.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mr. & Mrs. Robert Lee
S/L 4 Raea Lane
Pavilion Height Variance

Mr. Matt McHugh, architect and Mr. Rick Levinstein, builder were present. Mr. McHugh stated that the Lees are asking for a variance for the height of the pavilion. Mr. Stanard stated that this was not a small variance they are asking for. Mr. Potts stated that the pavilion matches the house architecturally and aesthetically and is not overpowering. He stated that it is hidden from the neighboring properties and is heavily screened.

Mr. Courtney estimated that the variance needed would be approximately 3 foot 6 inches.

Mr. Stanard made a motion seconded by Mr. Buczek to approve a variance of height not to exceed four feet for the outdoor pavilion at 4 Raea Lane.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper
ABSTENTIONS: Mr. Richman
NAYS: None
Motion carried


Mr. & Mrs. Zhang
4162 Giles Road
Addition & Alteration
Front Setback Variance

Mr. Stanard stated that because there were six properties involved, Planning Commission had recommended to the Zhangs to consolidate the lots. Mr. Potts stated that the Zhangs are in the process of consolidating. The Zhangs were not present.

Mr. Stanard made a motion seconded by Mrs. Cooper to table the issue of an addition and alteration / front setback variance at 4162 Giles Road.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Reports of Committees

There were no reports of Committees.


Report from the Mayor

At this time, Mayor Renda introduced Mia Moore from First Energy. Mayor Renda stated that Ms. Moore had received a promotion and would not be handling the issues in the Village anymore. Ms. Moore introduced her replacement, Mr. William E. Snyder. Mr. Snyder will be the Village’s contact for energy issues that may arise in the Village. Mr. Snyder handed out his business cards to everyone present. Mr. Richman stated that he had seen a marked improvement in service in the last ten years.

Mayor Renda stated that she and three other Mayors had met with the County Planning Commission concerning the merger studies. She stated that they talked about the process. She stated that there would be constant outreach to the different Councils and all residents. She stated that within the next month there would be a meeting set up that Council could attend. She stated that the meetings would be open to everyone, and that she would keep Council updated as to the meeting schedule. She stated that at the end of the month she would be meeting with a member of the County Planning Commission to talk about data collection. Mayor Renda suggested that the community meetings be held in a neutral location.

Mrs. Cooper asked if any data from the Baldwin Wallace study would be used. Mayor Renda stated that some of the results of the study would be used and that it would be the building block for the new study.

Mayor Renda displayed a map of Orange Township that had been given to the Village by Mr. Marc Hyre. Mayor Renda had the map framed, and it will hang in the lobby of Village Hall. Mayor Renda stated that there may be a formal presentation of the map made by Mr. Hyre at the September Council meeting.

Mayor Renda stated that Greening of the Hills was a fabulous success. She stated that there had been 1500 pounds of computer equipment dropped off, 4000 pounds of paper was shredded, and 1830 pounds of batteries, household cleaner, etc. collected. She stated that the new Service facility was dedicated. She stated that she would like to get a picture of all of Council in front of the plaque.

Mayor Renda stated that she was sitting in a different chair. She stated that she had received an estimate on refinishing the table. She stated that the table really needs to seat eleven people. She stated that it would be no more expensive to get a new table. Before getting the table, a chair had to be picked out.


Ordinances and Resolutions

Ordinance 2011-8 for the payment of bills in the month of August, in the amount of $520,037.37 and declaring an emergency was introduced by Ms. Sturgis.

Ms. Sturgis pointed out that there was an updated copy of the bills at each Council member’s place. Ms. Sturgis made a motion seconded by Mr. Buczek for suspension of the rules for Ordinance 2011-8.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman.
NAYS: None
Motion carried


Ms. Sturgis made a motion seconded by Mr. Buczek for passage of Ordinance 2011-8.

Mr. Richman asked about lines 14 & 15 Service Facility. Mayor Renda stated that the payments were being made in installments. Mr. Potts explained that there is still a small punch list for the Service Facility. Mrs. Cooper asked about # 91 McKnight and Associates. Mayor Renda explained that this was for plans for the park. She stated that there was a copy of it in her office if anyone wanted to view it.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-57 authorizing the Mayor to enter into a contract with Penn Ohio Coal Co., DBA Kimble Transfer & Recycling, for recycling processing services for recyclable materials generated within and collected by the Village of Moreland Hills and declaring an emergency was introduced by Mr. Stanard.

Mr. Stanard stated that now that the Village is going to be recycling, there needs to be a place to take the recyclable material. This vendor was selected by a consortium of municipalities. This vendor was the most capable and the best price. Mr. Stanard made a motion seconded by Mrs. Cooper to suspend the rules for Ordinance 2011-57.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mr. Stanard made a motion seconded by Ms. Sturgis for passage of Ordinance 2011-57.

Mr. Wortzman stated that he thought that a four year contract was rather long when attempting something new. Mr. Stanard stated that the contract would start November 1st of 2011 and will run to September 30, 2015. Mr. DeWater stated that Moreland Hills is the last community to pass this ordinance. Mr. Wortzman stated that the insurance looks inadequate. Margaret Cannon stated that the consortium developed these documents. Mr. Buczek asked about the delivery of the truck. Mr. DeWater assured everyone that the truck would be here in time.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-58 authorizing change order No. 3 with DDD Enterprises, Inc. for the Farwood Drive – Fircrest Lane Watermain Replacement Project and declaring an emergency was introduced by Mr. Wortzman.

Mr. Wortzman stated that this is a contractual adjustment in the Village’s favor of approximately $2,000.00. Mr. Wortzman made a motion seconded by Mr. Stanard for suspension of the rules for Ordinance 2011-58.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mrs. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mr. Wortzman made a motion seconded by Mr. Richman for passage of Ordinance 2011-58.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-59 providing additional appropriations, transferring items already appropriated and declaring an emergency was introduced by Ms. Sturgis.

Ms. Sturgis stated that this was a monthly housekeeping item. Ms. Sturgis made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2011-59.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ms. Sturgis made a motion seconded by Mr. Richman for passage of Ordinance 2011-59.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


General Discussion

Mayor Renda reminded everyone that Tricia Ingrassia and Prashant Shah would be at the September Committee of the Whole meeting to present the financial picture of the Village through August. She stated that in October at the Committee of the Whole there will be a reviewing of the building code that has been re-written. She stated that on September 21st, there will be a meeting with David Hartt who will be presenting the zoning codes at 7:00 p.m.

At 8:00 p.m. Mr. Buczek made a motion seconded by Mr. Richman to go into Executive Session for the purpose of discussing the acquisition and disposition of public property.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


At 8:55 p.m. Mr. Buczek made a motion seconded by Mr. Richman to go back into public session and adjourn the meeting.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


The meeting was adjourned at 8:55 p.m.

Attest: 
Julie Miller, Clerk of Council 
Stephen Richman, Council President



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