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Council Meeting Minutes - September 10, 2008


The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:04 p.m.

PRESENT AT ROLL CALL: Mr. Buczek, Mrs. Cooper, Mr. Newman, Mrs. Ovsek, Mr. Richman, Mr. Wortzman.

ALSO PRESENT: Mayor Susan Renda, Assistant Law Director Vesna Mijic-Barisic, Engineer Jeff Filarski, Service Director Ted DeWater, Building Commissioner Greg Potts, Police Chief Tom Flauto, Clerk of Council Mary Catherine Knight.

Mrs. Ovsek provided a wording change for the minutes from the August 26, 2008 Special Council meeting.


A motion was made by Mrs. Cooper seconded by Mrs. Ovsek to approve the Council meeting minutes of August 26, 2008 with the amendment from Mrs. Ovsek.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


REPORTS FROM THE MAYOR

Mayor Renda reported that Saturday, October 4, 2008 from 9am-12pm is ‘Greening the Hills’ day. There will be composting classes, native planting classes, children’s activities, snacks, confidential paper shredding and the first 100 people who arrive will receive a free reusable grocery bag.

Mayor Renda reported appointing a ‘Greening the Hills’ Committee for planning this event. Councilwoman Robin Cooper is spearheading this committee along with the Mayor and 3 residents. This committee will continue after the October event and meet on a quarterly basis.

Mayor Renda also reported appointing a Parks & Greenspace Commission. There are 125 acres off Chagrin River Road and other parcels around the Village that the committee will look at. The purpose of this committee will be to look at land, consider the best use of land and identify land in Moreland Hills for future greenspace. This is a resident based committee; including the following residents: Dan Fritz, Franzetta Turner, Kris Tessar, Monica Sturgis, Councilwoman Robin Cooper and Mayor Renda.


REPORTS OF COMMITTEES

Planning Commission:
Mr. Newman reported that Mr. and Mrs. Rick Loconti of 175 Miles Road are requesting a riparian setback variance of 60 ft. and front setback variance of 47 ft. They are building a new home close to the river and have been before the Planning Commission twice. Many people have reviewed this property and location. Amy Brennan, from the Chagrin River Watershed Partners, walked the property as well. The Law Director suggested that Mr. and Mrs. Rick Loconti sign a ‘Hold Harmless’ Agreement, which has been signed. They have met all objectives.

Mr. Newman made a motion seconded by Mr. Buczek to approve the riparian setback variance of 60 ft. and front setback variance of 47 ft. at 175 Miles Road.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Mr. Newman reported that Dr. and Mrs. Tony Riesman of 30 Easton Lane are requesting a side yard variance for the placement of a generator.

Mr. Newman made a motion seconded by Mr. Richman to approve the side yard variance for 30 Easton Lane.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Mr. Newman reported that Mr. and Mrs. Pokopac of 80 Mill Creek Lane are requesting a front yard variance for placement of a shed. This is a new shed and there is no place to put it but the front yard due to hills. They met all the qualifications and have woods between the neighbor’s garage and the shed. The Pokopac’s have a letter from their neighbor granting them permission.

Mr. Newman made a motion seconded by Mr. Buczek to approve the front yard variance at 80 Mill Creek Lane.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Mr. Newman reported that Mr. Tim Lariche of 65 South Lane is requesting a Lot Split/Consolidation for 55 and 65 South Lane. Mr. Newman said this property meets all codes.

Mr. Newman made a motion seconded by Mrs. Cooper to approve the Lot Split/Consolidation for 55 and 65 South Lane.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Finance Committee:
Mr. Wortzman reported that there was not a Finance Committee meeting this month. On the agenda are the September Expenditures, and an Appropriations Ordinance. There was a conference with the State Auditor, Mayor and Treasurer regarding the audit for last year. It was a clean audit and specifics will be available at the next meeting.

Buildings & Grounds:
The IT service overhaul exploration is underway. The carpet will be replaced with new flooring in the entrance way of Village Hall. The cleaning contract has expired and a new company will be recommended.

Mrs. Ovsek made a motion seconded by Mr. Newman to allow the Mayor to enter into a 12 month agreement with Coverall Cleaning Concepts for janitorial services for the Village Hall complex buildings at a cost of $1,225.00 per month for basic services and to also allow the Mayor to authorize the following extra services as needed: strip and wax floors, scrub and recoat floors, burnish floors, and clean carpet.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Mrs. Ovsek made a motion seconded by Mr. Buczek to remove the following from the approved Sealed Bid Sales Items: old dishes, council room area rug, and the council room chandelier. These items will be sold as a fund raiser for the purpose of framing and protecting from further damage the United States Map that was donated by former Councilman Charles Mellon. Pricing will be set by the Mayor’s office prior to the selling of items.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Mrs. Ovsek made a motion seconded by Mr. Buczek to allow the Service Director to place a legal ad in the local newspaper to allow for Sealed Bids of items that have been identified and approved by the Mayor’s office for sealed bid sale.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Service Committee:
Mrs. Cooper reported that the final plat was approved for the Raea Subdivision. The Service Department trucks are in need of tires and snow plow blades. The Village Engineer will apply for Issue 1 funding for the Chagrin Blvd. Slope Instability Project. The culvert program advertising will be next week. Senior snow plow contract requirements have been reviewed. The changes are that the Treasurer will determine the eligibility, there will be no grandfathering into the program, and the applicant must submit a copy of his or her Federal Income Tax Return.

Mrs. Cooper made a motion seconded by Mr. Richman to authorize the Mayor to utilize MED Group for the provision of drug-testing services as required by the Village’s implementation of the Ohio Bureau of Workers’ Compensation Drug-Free Workplace Program.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Safety Committee:
Mr. Richman reported that the Safety Committee did not meet this month. The CERT team (Community Emergency Response Team) is looking for volunteers when an emergency arises. Mr. Richman asked that Council think of people who would be interested and recommend the names of them to the Chief or Mayor.

Utilities Committee:
Mr. Buczek reported that the minutes are not available at this time. Regarding the Jackson Valley Waste Water Treatment Plant; instead of putting 3.5 mil into one treatment plant the 3 stations can be converted into pump stations that pump to Pepper Pike. Mr. Filarski and his partners worked on this project. Jackson Valley, Quail Hollow and Woodland Glen will be transferred into pump stations. Construction is slated for late 2009.

Mayor Renda noted that the 5 year Capital Improvement Plan presentation will be in October due to this recent change with the Northeast Ohio Regional Sewer District agreement. NEORSD will bill residents along with the Cleveland Water Department. The Village will keep the Greentree Plant.

Council requested to be included on a presentation on the treatment plant.


ORDINANCES AND RESOLUTIONS

*Ordinance 2008-9 introduced by Mr. Wortzman. An Ordinance for payment of the bills in the month of September in the amount of $602,971.00 and declaring an emergency.

Mr. Wortzman noted a typographical error on the bills, August should read September. Otherwise they have been reviewed.

A motion was made by Mr.Wortzman and seconded by Mr. Buczek to suspend the rules for Ordinance 2008-9.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mr.Wortzman and seconded by Mr. Buczek for passage of Ordinance 2008-9.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


*Ordinance 2008-75 was introduced by Mr. Wortzman. An Ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-75.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mr. Wortzman seconded by Mrs. Ovsek for passage of Ordinance 2008-75.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


*Resolution 2008-76 was introduced by Mrs. Cooper. A Resolution authorizing the Mayor to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement Program Year 2009 (Year 23) and authorizing the Mayor to execute contracts as required and declaring an emergency.

Mrs. Cooper explained that this refers to the Chagrin Blvd. Slope Instability Issue 1 funding.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Resolution 2008-76.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Richman for passage of Resolution 2008-76.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


*Ordinance 2008-77 was introduced by Mrs. Cooper. An Ordinance authorizing a change order with Specialized Construction Inc. for the 2008 Asphalt Pavement Maintenance Program and declaring an emergency.

Mrs. Cooper explained that this is the final reconciliation from Specialized Construction Inc. for the 2008 Asphalt Pavement Maintenance Program.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Ordinance 2008-77.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Buczek for passage of Ordinance 2008-77.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


*Resolution 2008-78 was introduced by Mr. Buczek. A Resolution authorizing the Mayor to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement Program Year 2009 (Year 23) and authorizing the Mayor to execute agreements as required and declaring an emergency.

Mr. Buczek explained that this Resolution is to apply to the Public Works Commission for potential funding for pump stations.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to suspend the rules for Resolution 2008-78.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Richman for passage of Resolution 2008-78.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


*Ordinance 2008-79 was introduced by Mr. Newman. An Ordinance amending existing Section 1127.03, Retail Business Districts, of Chapter 1127 of the Codified Ordinances of the Village of Moreland Hills, to Permit and Regulate Outdoor Seating in the Retail Business Districts within the Village of Moreland Hills and declaring an emergency.

Mr. Newman explained that this Ordinance for outdoor seating is in particular response to Moreland Hills Town Center. Mr. Richman suggested and Assistant Law Director Vesna Mijic-Barisic confirmed that adding the words “and the use thereof” to page 3 number 10 would be appropriate.

A motion was made by Mr. Richman seconded by Mr. Buczek to amend Ordinance 2008-79 to include the words “and the use thereof” on page 3 number 10.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mr. Newman seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-79.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mr. Newman seconded by Mr. Buczek for passage of Ordinance 2008-79.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


MICELLANEOUS BUSINESS

Resident Jim Deck of Murwood Drive would like to know what if anything the Village could do to help improve the entranceway to his street. Mayor Renda suggested having a block party and to suggest starting a Home Owners Association and use the dues for improvements. Assistant Law Director Vesna Mijic-Barisic requested further information to collect all of the facts on the properties.

Mrs. Ovsek asked for an update on the Cleveland Water Agreement. Mr. Filarski noted the request is in and it is being reviewed. Mrs. Ovsek suggested forming an Ad Hoc Committee to review the current Council Committees. This can be done by having a Special Council Meeting. Assistant Law Director Vesna Mijic-Barisic suggested an Ad Hoc Committee because it is more flexible versus calling Special Meetings.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to create an Ad Hoc Committee to review the existing council committee structure; structured by any Council member who wishes to participate in addition to other individuals who have interest to make recommendations that seem appropriate.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Mr. Newman requested to receive paper Council Packets in lieu of e-mailed packets. Several Council members agreed; therefore paper Council Packets will be printed and delivered to Council.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to adjourn the Council Meeting of September 10, 2008.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


Adjourned 8:56 pm



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