Council Meeting Minutes - October 15, 2008

The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:00 p.m.

PRESENT AT ROLL CALL: Mrs. Cooper, Mr. Newman, Mrs. Ovsek, Mr. Richman, Mr. Wortzman, Mr. Buczek.

ALSO PRESENT: Mayor Susan Renda, Law Director Margaret Anne Cannon, Service Director Ted DeWater, Building Commissioner Greg Potts, Police Chief Tom Flauto, Clerk of Council Mary Catherine Knight.

Law Director Margaret Cannon made a comment regarding corrections of the minutes. Ms. Cannon noted that council minutes should be transactional minutes versus verbatim minutes. Transactional minutes should be reasonably brief and the minutes should reflect what is said and takes place at the meetings.


A motion was made by Mr. Buczek seconded by Mrs. Cooper to approve the Council meeting minutes of September 10, 2008.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


REPORTS FROM THE MAYOR

Mayor Renda introduced Mr. Lane Edwards, the new Director at the Orange Branch Library.

‘Greening the Hills’ was October 4th and very successful. There were 2.5 tons of paper shredded and many trees saved.

Congratulations to the Moreland Hills Police Department for receiving two AAA awards; one for traffic safety and the other for 8 consecutive years without a traffic fatality.

NEO/SO will not provide salt to the Village this year. Service Director DeWater is working with Service Director Girardi of Pepper Pike on this issue.

A Parks Commission has been appointed and will meet October 23rd at 4:30pm. Earlier that day is an ONDR trails meeting.


REPORTS OF COMMITTEES

Planning Commission:
Mr. Newman reported that Mr. and Mrs. Rick Loconti of 175 Miles Road are requesting a riparian setback landscape approval. The Engineer has approved the plans.

Mr. Newman made a motion seconded by Mrs. Cooper to approve the riparian setback landscape plan for 175 Miles Road.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


Finance Committee:
Mr. Wortzman reported that there was a Finance Committee meeting this month and along with the Bills Ordinance, Appropriations Ordinance the 5 Year Capital Improvement Plan, and the Salary Survey were discussed. Regarding the Salary Survey; Moreland Hills is currently in the middle of the range and any changes will be brought to Council in January 2009.

Buildings & Grounds:
Mrs. Ovsek noted that this committee did not meet this month due to the storm.

Service Committee:
Mrs. Cooper noted that 10 Senior Snowplow applications have been submitted. Half of them did not include a tax return which is a requirement. The Service Director will handle a second request to the residents.

The Service Director is one of seven Service Directors who is on a Countywide Task Force.

The Committee will look into purchasing recycle bins for the residents in the near future.

Mrs. Cooper made a motion seconded by Mr. Richman that the Village of Moreland Hills enter into an agreement with The Orange Community Education and Recreation Board to pay a total $5663.00 over the next fiscal year for transportation services for our senior citizens.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


Safety Committee:
Mr. Richman congratulated the police department for receiving the AAA awards. Mr. Richman asked that all Council members and Mayor Renda read the attachment to the minutes that he e-mailed everyone and call him with any questions.

Utilities Committee:
Mr. Buczek noted that the Committee did not meet this month due to the storm. There is a meeting scheduled for tomorrow, October 16 at 9:30am.


ORDINANCES AND RESOLUTIONS

*Ordinance 2008-10 introduced by Mr. Wortzman. An Ordinance for payment of the bills in the month of October in the amount of $333,605.91 and declaring an emergency.

A motion was made by Mr.Wortzman and seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-10.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr.Wortzman and seconded by Mrs. Ovsek for passage of Ordinance 2008-10.

Mr. Newman enquired about line item #17; Mr. Buczek explained that a new data phone line needed to be installed at a pump station.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Ordinance 2008-80 was introduced by Mr. Wortzman. An Ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-80.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Wortzman seconded by Mr. Buczek for passage of Ordinance 2008-80.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Resolution 2008-81 was introduced by Mr. Wortzman. A Resolution establishing the JQW WWTP Abandonment and Improvement Fund and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mrs. Ovsek to suspend the rules for Resolution 2008-81.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Wortzman seconded by Mr. Richman for passage of Resolution 2008-81.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Ordinance 2008-82 was introduced by Mr. Wortzman. An Ordinance authorizing the Mayor to enter into a contract with Dalene M. Pride, an Independent Governmental Affairs Consultant, to conduct an audit of certain Ohio Bureau of Motor Vehicle Records for the years 2007 and 2008 (if necessary) to correct any mis-allocations of Motor Vehicle Registrations to the Village of Chagrin Falls and Chagrin Falls Township and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mr. Buczek to suspend the rules for Ordinance 2008-82.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Wortzman seconded by Mr. Buczek for passage of Ordinance 2008-82.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Ordinance 2008-83 was introduced by Mr. Buczek. An Ordinance authorizing a change order with Ake Environmental, LLC. for the Cableknoll Pump Station Force Main Replacement using trenchless technology project and declaring an emergency.

Mr. Buczek explained that additional excavation needed to be done at the outlet of the pump station. This change is within the projected budget.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to suspend the rules for Ordinance 2008-83.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Richman for passage of Ordinance 2008-83.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Ordinance 2008-84 was introduced by Mrs. Cooper. An Ordinance authorizing the Mayor to enter into a contract with Monte Construction Co., Inc. in an amount not to exceed One Hundred Twenty-Four Thousand Dollars ($124,000.00) for the 2008 Drainage Program and declaring an emergency.

Mr. Cooper explained that 7 bids were received ranging from $124,000-$173,000.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Ordinance 2008-84.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Buczek for passage of Ordinance 2008-84.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Ordinance 2008-85 was introduced by Mr. Buczek. An Ordinance authorizing the Mayor to enter into a contract with Ake Laboratory, Inc. in an amount not to exceed One Hundred Fourteen Thousand Eight Hundred Eighty-Three Dollars ($114,883.00) for the 2008 Sanitary and Storm Sewer Rehabilitation and Pump Station Cleaning Project and declaring an emergency.

Mr. Buczek explained that this ordinance is for system maintenance. It involves cleaning with a televising system. This was the lowest bid.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to suspend the rules for Ordinance 2008-85.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper for passage of Ordinance 2008-85.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Ordinance 2008-86 was introduced by Mr. Wortzman. An Ordinance amending existing section 131.01, Authority to Purchase, of the Codified Ordinances of the Village of Moreland Hills; providing for an informal quote process for awarding contracts between Ten Thousand Dollars and Twenty-Five Thousand Dollars and requiring Competitive Bidding for contracts over Twenty-Five Thousand Dollars unless specifically waived by Council and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mr. Buczek to suspend the rules for Ordinance 2008-86.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Wortzman seconded by Mr. Richman for passage of Ordinance 2008-86.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


*Resolution 2008-87 was introduced by Mr. Wortzman. A Resolution accepting the Amounts and Rates as determined by the Budget Commission and authorizing the necessary Tax Levies and Certifying them to the County Auditor and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mr. Buczek to suspend the rules for Resolution 2008-87.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


A motion was made by Mr. Wortzman seconded by Mr. Buczek for passage of Resolution 2008-87.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


MICELLANEOUS BUSINESS

Resident Ronda Goldfarb was present and enquired about the natural gas companies. Mayor Renda announced that there will be an article in the next newsletter explaining the gas situation for Moreland Hills and a website for an “apples to apples” comparison.

Mrs. Ovsek requested her Council Packet be sent electronically.

Mrs. Ovsek circulated a calendar for Council members and Mayor Renda to sign up for the first Ad Hoc Committee meeting. The committee will evaluate the current council committees, who are on the committees, functions, duties, how much time it takes and ways to consolidate, etc.

Mrs. Cooper wanted to thank everyone who helped with ‘Greening the Hills’. It was a great success!

Mrs. Ovsek attended an Ohio Municipal League conference this month and highly recommends Council attending future OML conferences.

A motion was made by Mr. Buczek seconded by Mrs. Ovsek to adjourn the Council Meeting of October 15, 2008.

ROLL CALL:
AYES: Cooper, Newman, Ovsek, Richman, Wortzman, Buczek
NAYS: None
Motion carried.


Adjourned 7:44 pm